Compare Polish Sworn Translation PricesWhy Poland-based means lower cost — without lower standards

The cost difference is entirely structural, not qualitative. Magdalena holds the same Ministry of Justice registration (TP/122/24), the same DPSI English Law qualification (Level 6, Task 2A Distinction), the same CIOL membership, and the same professional legal standing as any UK-based Polish sworn translator. The difference is the cost base. Warmia-Mazury has living and operating costs approximately 15–20% of equivalent London costs. There is no UK VAT, no UK office rent, and no agency commission. The saving is passed directly to the client.

For the majority of standard certified translations — birth certificates, marriage certificates, death certificates, divorce decrees, diplomas, academic transcripts, driving licences, KRK criminal record certificates, powers of attorney — a clear scan or high-quality photograph is sufficient. The translation is made from the scan; the original document does not need to be in Poland.

The cases where an original may need to be seen are: notarial deeds (where the notarial seal and physical signature must be verified), complex multi-page legal instruments where pagination and seals are material, and documents where the authenticity of the physical document is itself in question. If in doubt, WhatsApp or call before sending anything — most questions are resolved immediately.

From the UK: Royal Mail International Tracked & Signed (approx. £6). This provides online tracking and a signature on delivery. Transit time to Poland is typically 4–7 working days. For irreplaceable documents, Royal Mail Special Delivery to a UK address first (if keeping a certified copy is needed) is worth considering.

From the USA: USPS Registered Mail or FedEx International Economy (approx. $15–25). Transit 7–12 working days.

Returning the translation: Poczta Polska (Polish Post) registered international service, approx. €7 to the UK. The translated certified document is returned together with the original. A digital eIDAS copy is always provided simultaneously so there is no gap in access to the certified translation during transit.

eIDAS (Electronic Identification, Authentication and Trust Services) is the EU regulation that gives electronic signatures the same legal force as handwritten signatures across EU member states. An eIDAS-compliant certified translation PDF carries a qualified electronic signature — cryptographically sealed, verifiable, and legally equivalent to a physical stamp and handwritten signature.

It is accepted by: UK Visas & Immigration (UKVI) for all visa and settlement applications; NARIC/Ecctis for credential recognition; the majority of UK courts and tribunals; USCIS for all immigration applications; most US courts; and Polish institutions including consulates and voivodeship offices. If a specific institution has specific requirements, always confirm before submitting — but eIDAS rejection is extremely rare.

Yes. The translation itself is identical regardless of whether it is delivered electronically or in a physical copy. The certified translation is produced, stamped and signed by Magdalena Fowler personally in all cases — whether the final delivery is an eIDAS PDF or a physical document by registered post. The statutory repertory entry is made in all cases.

For USCIS submissions and US court use — yes, a US-based certified translation agency meets the requirements. However, for any document that needs to be accepted by Polish institutions — Polish consulates, voivodeship offices, civil registry offices, Polish courts — only a translation bearing the stamp of a Polish Ministry of Justice registered sworn translator (tłumacz przysięgły) is legally sufficient. US agency certifications are not accepted in this context. For clients who need translations accepted in both countries, a Polish sworn translator’s certified translation satisfies both requirements simultaneously.